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Operations · AI agent

The paperwork after the job is the reason you are still at the desk

The work is done, but the schedule, the orders, the job notes and the invoice are not. The Job Admin Agent keeps the operations moving and prepares the records and invoice pack from your own system, so the admin does not follow you home.

This is the operations and job-manager role. A full-time ops manager is about $85,000 a year. The Job Admin Agent runs the role for a fraction of that and clears the after-hours paperwork so you don’t.

It sits above the tools you already run, your CRM, accounting, email and phone. We don’t replace your software, we replace the work done on top of it.

The problem it fixes

Someone has to run the middle of the business. The schedule, the material orders, the job cards, the variations and the invoice all wait on the owner finding the time.

Every day an invoice is late is a day longer to get paid, a missed order holds up a job, and missing notes turn into disputes and rework down the track.

What the Job Admin Agent does day to day

One agent, one job. It works inside the systems you already use, not another app to check.

Keeps the schedule straight

Holds the week of jobs, who is where and what is booked, so nothing double-books and nothing gets forgotten.

Preps the orders

Builds the material and supplier order list off the job, ready for you to place. Nothing is bought without your say-so.

Prepares invoice packs

Assembles invoice information and payment-reminder drafts from your job records, ready for you to send.

Chases what is owed

Keeps outstanding invoices visible and prepares the reminder, on the schedule you set.

Where it stops and asks

Every agent has a permission ceiling. Anything sensitive stays under approval, and the first two weeks run supervised. More autonomy is earned by correct work, not assumed.

Draft

Prepares invoice information, reminders and job records for review.

Approve

Sending an invoice or reminder, and any accounting change, is confirmed by a person.

Act

Updates approved fields and assembles the packs within your rules.

Stop

A mismatch, an unusual charge or a rule conflict goes to a person.

Audit

Every update, draft and reminder keeps a receipt.

How it is built around your business

  1. We map one week of the work. Inputs, decisions, systems, exceptions and approvals for this role, in your business.
  2. We build the agent on your tools. Your systems, your wording and your rules, right down to how you word a reply. Nothing off the shelf.
  3. Two weeks supervised. It runs alongside you while we tune it against real work and prove the approval rules hold.
  4. We prove one result. A real task completes end to end with a receipt, a human approval where required, and a measurable outcome.

See the full office crew or explore AI reception.

Start with the role that costs you the most

Book a short audit. We find where the time and the jobs go missing, then put the right agent on it first.

Book an AI opportunity audit